Congratulations
Your Monash College life begins now!
Welcome. We want you to enjoy everything about Monash College and imagine that you have lots of questions. This website will help give you an idea of what to expect during your first few weeks of class, the support available and tips on making your Monash College experience even more enjoyable. Once you’ve started class, you’ll find all of your study material on Moodle - our online learning platform. Our teachers are also very friendly and they'll be able to help answer your questions or let you know who can help you.
Foundation Year enrolment
- Step 1 of 6 Step 1: Create your account
- Step 2 of 6 Step 2: Plan your Foundation Year
- Step 3 of 6 Step 3: Register your details and enrol in units
- Step 4 of 6 Step 4: Attend your Orientation program
- Step 5 of 6 Step 5: Check your timetable and find your Zoom class links
- Step 6 of 6 Step 6: Order your ID card
Congratulations and welcome to Monash College. Now that you have accepted your offer, it's time to enrol. Before enrolling, make sure you have met all the conditions of your offer.
Step 1: Create your Monash account
Already have your Monash account? Go straight to step 2.
To set up your Monash account you need your Monash ID. This is in your International Student Course Agreement (ISCA).
If you can't see the above video you can view on Youku.
For detailed instructions click here.
Help with this step
Activating your account
See our step-by-step guide to activating your Monash account from activation to setting up multi-factor authentication (MFA) and other handy self-service options. We strongly recommend you take up the self-service option for back-up codes and password reset - this can save you a lot of time if you forget your password or lose your phone.
Android users setting up MFA from China may encounter problems. Please see the help page at register for MFA from China.
Multi-factor authentication backup codes
If you get locked out of your account because your phone is lost, damaged, or replaced, or if you’ve accidentally deleted the Okta Verify app, you can now use a backup code to reset your MFA and get back into your account.
Password problems?
For any password problems, visit Identity Management Services. You'll also find how to register to change your own password.
Need more help?
If you're still experiencing issues creating an account and/or accessing your email, contact the Service Desk for help.
If you've received a previous offer and already have a Monash account, you don't need to create a new one - go straight to step 2.
Use your account to access your email, class timetable, my.monash portal, course materials, the library and the Web Enrolment System (WES).
We delete your account if you don't complete your enrolment, so make sure you enrol by the deadline.
To access your Monash mail account log into my.monash
Your Monash account is the only email the University will use to communicate with you. You should check it at least twice a week so you don't miss important messages about your enrolment or studies.
Monash IT handbook
For information about connecting to wi-fi, systems, computer labs and more, check out the Student Technology Essentials Handbook (pdf, 1.39 mb).
Internet
Internet access at Monash is provided for academic, research and administrative purposes. While we don't filter any content, when using this service you're expected to follow the acceptable use of IT policy and procedures.
Step 2: Plan your Foundation Year
This step requires you to do some reading about your course so you understand the structure and requirements.
You'll then be able to select your units and record the unit codes. Step 3 shows you how to enter these into the enrolment system to finalise your enrolment.
Foundation Year Programs
There are three different Foundation Year programs:
- Foundation Year – Standard (course code: 3611)
- Foundation Year – Intensive (course code: 3622)
- Foundation Year – Extended (course code: 3633)
If you’re unsure which Foundation Year program you’ll be studying, check your offer letter now. You’ll find it there.
Program structure
Depending on your program, the number and length of semesters may vary. Have a look at this program structure map showing the expected course durations to help you understand:
Foundation Year - Standard
Foundation Year - Intensive
Foundation Year - Extended
You must study four (4) units in each semester of your program. Five (5) units are allowed in the semesters in blue. Studying the extra unit(s) will allow bonus points for your Foundation Year score.
If you can’t see the above video, you can view it on Youku instead.
How to successfully complete Foundation Year
To successfully complete Foundation Year (make satisfactory course progress) and achieve a Foundation Year certificate, you must:
- Complete the course within the expected course duration
- Pass (50% or more) unit 1 and unit 2 of English
- Pass (50% or more) unit 1 and unit 2 of two other subjects
(i.e. three pairs of units including the English pair) - Pass (50% or more) two other allowable units of study (e.g. any unit 1 or any unit 2 subjects)
- In total, have passes (50% or more) in 8 units as detailed above
Your Foundation Year score at the end of the program is presented as a value out of 100.
To calculate the score:
Step 1: Add your eight (8) highest unit scores
Step 2: Divide the total by eight (8)
Step 3: If you have completed additional units, add bonus points.
- That is, add 1.25% of the score of each additional unit you pass to Step 2
- To be eligible for bonus points, your Foundation Year program must be completed within your expected course duration of two semesters (three semesters for the Extended program).
Foundation Year – Extended students: please note that above description on How to successfully complete Foundation Year describes your Semester 2 and Semester 3 units only. Your Semester 1 units will not be included in your final Foundation Year score.
If you can’t see the above video, you can view it on Youku instead.
Transition to Monash University
Completing your Foundation Year program and achieving the certificate doesn’t guarantee your entry to Monash University. You must also meet the entry requirements to your Destination Degree (i.e. Bachelor).
Your Destination Degree is the Monash University degree you want to study after Foundation Year. If you’re not sure what your Destination Degree is, please check your offer letter now. You’ll find it there.
The entry requirements to all Monash University Destination Degrees can be found here.
Make sure you check:
- The Foundation Year score required
- English average required (i.e. unit 1 and unit 2 average)
- Any prerequisite subjects and scores required
Destination Degree Entry Requirements: Click here
If you can’t see the above video, you can view on Youku instead.
Plan your Semester 1 units
Click on your Foundation Year program below for more information on how to select Semester 1 Units:
Now that you have learned the importance of picking the right units, it is time to decide!
As a student commencing the Foundation Year - Standard program please:
- Select four (4) ‘Unit 1’ subjects (one of them must be English Unit 1, it is compulsory)
- Ensure you have selected units that are prerequisite(s) to your Destination Degree
- Consider studying a mathematics subject if it isn’t already a prerequisite. This will give you
more options at Monash University if you do decide to change your Destination Degree later.
Please note the Mathematics unit cannot be studied together with the Fundamental Mathematics unit. And if you wish to study the Advanced Mathematics unit, you must also study the Mathematics unit together. - The remainder of your units should be subjects that are relevant to your Destination Degree, and that you enjoy, as this will help boost your final Foundation Year score!
Units offered to our Standard Program students: Click here
Unit Guide for more information: Click here
If you can't see the above video you can view on Youku
Now that you have learned the importance of picking the right units, it is time to decide!
As a student commencing the Foundation Year - Intensive program please:
- Select four (4) ‘Unit 1’ subjects (one of them must be English Unit 1, it is compulsory)
- Ensure you have selected units that are prerequisite(s) to your Destination Degree
- Consider studying a mathematics subject if it isn’t already a prerequisite. This will give you
more options at Monash University if you do decide to change your Destination Degree later.
Please notethe Mathematics unit cannot be studied together with the Fundamental Mathematics unit. - The remainder of your units should be subjects that are relevant to your Destination Degree, and that you enjoy, as this will help boost your final Foundation Year score!
Take a look at the program unit map below:
Units offered to our Intensive Program students: Click here
Unit Guide for more information: Click here
If you can't see the above video you can view on Youku
As a student commencing the Foundation Year – Extended program, you only need to select MUF1011 (Extended: English) & MUF1021 (Extended: Ideas and Communications). The other 2 units will be selected by the Student Administration team based on your Destination Degree. Please ensure you follow onto Step 3 to register and enrol in the units.
If you have changed your Destination Degree since your initial offer, please let us know during your first day at orientation.
Foundation Year – Extended students must pass Semester 1 before proceeding to Semesters 2 and 3 (which is ultimately, the Foundation Year – Standard program).
Take a look at the program unit map below:
Units offered to our Extended Program students (Semester 1 only): Click here
Unit Guide for more information: Click here
If you can't see the above video you can view on Youku
Step 3: Register details and enrol in units
ONLINE ENROLMENT IS OPEN ON THESE DATES:
STANDARD students: enrol between 23 May 2022 until 6 July 2022.
Your timetables will officially be released at 5pm, 8 July 2022*.
EXTENDED students: enrol between 22 July 2022 until 10 August 2022.
Your timetables will officially be released at 5pm, 12 August 2022*.
*Delays may occur with official timetable releases. Please continue to check for your timetable over the next few days if your timetable is not shown or only partially shown during the indicated release date/time.
Register and enrol
Using your Monash account, you can now log in to our Web Enrolment System (WES) and register your details.You will need to work through each step in order - each section has to be completed before the next section is unlocked.
- Read through and agree to the Student Acknowledgement, Agreement and Consent
- Read through and complete the student visa and health cover details (OSHC)
- Complete and submit your Unit Enrolment
If you need to change units, you have until the second day of Week 1 of the semester.
Click here to enter the Web Enrolment System (WES)
Please contact Student Administration: student.admin@monashcollege.edu.au if you have any difficulties enrolling in your course.
How to confirm that you have enrolled
After entering your units and submitting your enrolment, look for:
- ENROLLED next to your units
- Submission successful and a transaction number beginning with U
- You will notice a link to Allocate+ to “create your semester class timetable”. This is not available to you. Your timetable will be allocated on your behalf and we will show you how it can be viewed at Orientation.
Watch the video below for a step by step guide to the process:
If you can't see the above video you can view on Youku.
Help with this step
- Click the Enrolment / Re-enrolment link
- Then agree to the Student Acknowledgement statement
- Read through and complete the OSHC section
Click the Unit Enrolment link
Click Enrol against all the units listed here. Standard and Intensive students will have 1 unit listed. Extended students will have 2 units listed. They will change from UNCONFIRMED to Pending – Enrolled.
Foundation Year Extended students: you do not need to add or find any additional units. Your Head of Studies will enrol in the other two (2) units on your behalf.
View screenshot
Foundation Year Standard and Intensive students ONLY: you will need to add three (3) other units. Find them by clicking on the To Add Units Click here button.
Enter the Unit code to search for the units. In this example, we’ve entered the Fundamental Maths Unit MUF0141. View screenshot Click Search Now to add the unit.
To search for more units, click the To Add Units Click here button and repeat until you have added all your units for your first semester. View screenshot
Please refer to Step 2 to Plan your Foundation Year if you are unsure about your units.
Once you have all your units listed on the Enrolment summary screen, make sure you click on the SUBMIT ENROLMENT button.
Your enrolment is complete when you see the message Submission successful with a transaction number beginning with ‘U’.
Step 4: Attend Virtual Orientation program and On Campus Activity
ORIENTATION IS THE OFFICIAL START OF YOUR SEMESTER.
The compulsory Orientation program will prepare you for your Foundation Year studies and first day of classes.
Your Virtual Orientation and On Campus Activities will take place between these dates:
An invitation weblink to the Orientation program will be emailed to your Monash Email Account prior to the commencement of your Orientation week.
Before attending Virtual Orientation, it is important that you set up the Monash VPN and understand Zoom. You will have trouble accessing the Virtual Orientation without having done this.
The VPN is a virtual private network that allows you to access Monash College applications and services. It is strongly recommended that you set up the VPN. Full details and setup information can be found here.
For students from Mainland China, watch this short video to see how to install and connect to the Monash International VPN on your laptop or desktop.
If you are unable to view the video, you can watch it on Youku.
For students from all other regions, follow the Instruction here to install and connect to the Monash VPN on your laptop or desktop.
If you have any issues accessing our VPN or any other technical issues, please contact our eSolutions team via email or phone:
EMAIL: servicedesk@monash.edu
Email subject line: Foundation Year, Monash ID Number, full name e.g. "Foundation Year, 301234123, John Citizen"
In your email, include:
- details of your technical issue
- your contact number (including area code)
- a suitable time when a support team member can contact you
- attach a copy of your Photo Identification (e.g. passport) to the email
PHONE: +61 3 9903 2777
- Operation hours: Monday - Friday, 9:00am - 5:00pm AEST
- Have your Monash ID Number ready
Zoom is an online video conferencing tool that will keep you connected with your teachers and peers while you are studying virtually from your home.
You will join Zoom meetings to attend your virtual classes. You can use Zoom on a computer or a mobile device. You do not need to download Zoom onto your computer, but you do need to download the app for mobiles and tablets. You will also need a working microphone and speakers.
Please spare a moment to read this Zoom: Essential Skills Guide to help you use Zoom as part of the Virtual Classroom.
STANDARD STUDENTS - KEY DATES:
23 May 2022 - 6 July 2022: Enrol in your units on the Web Enrolment System (WES)
Before 4 July 2022: Receive Orientation invitation weblink to Monash Email Account
4 July 2022 - 6 July 2022: Attend Orientation program
5pm, 8 July 2022: Timetable release* via Allocate + (Choose: Monash College student)
11 July 2022: Foundation Year - Standard classes commence
EXTENDED STUDENTS - KEY DATES:
22 July 2022 - 10 August 2022: Enrol in your units on the Web Enrolment System (WES)
Before 8 August 2022: Receive Orientation invitation weblink to Monash Email Account
8 August 2022 - 9 August 2022: Attend Orientation program
5pm, 12 August 2022: Timetable release* via Allocate + (Choose: Monash College student)
15 August 2022: Foundation Year - Extended classes commence
*Delays may occur with official timetable releases. Please continue to check for your timetable over the next few days if your timetable is not shown or is only partially shown during the indicated release date/time.
Step 5: Check your timetable and find your Zoom class links
Once your timetable is officially released (after 5 pm Australian Time on the Friday prior to the course commencement date), you can check your timetable and find your zoom class links by following the steps below:
How to check your timetable
Step 1: Go to Allocate+
Tip: You must check your Timetable on Allocate+ every day for the first two weeks, as there could be changes.
Step 2: Click on the '2022' Tab and select 'Monash College student'
Tip: Please do not use my.monash app or link to check your Timetable
Step 3: Click on 'Timetable' from the top-right menu
Step 4: Click on the right side arrow to select the correct week (e.g. 24/01/2022 - 28/01/2022)
Step 5: Your classes will be shown in coloured blocks. Double-click on a block to see the details for that class.
Step 6: Check for the name of your teacher in the field below.
How to read the timetable locations
For example: DO_750Collins/ST05.27
DO_750Collins: Building number - Building 750 Collins St
ST05: Floor number - Level 5
ST05.27: Room number - Room 5.27
Students currently in Australia: your Foundation Year course will be delivered face to face, at the Monash College campus at 750 Collins Street. Please check your classroom location on your timetable.
Students currently overseas: your Foundation Year course will be delivered through our Virtual Classroom. Please find your virtual classroom zoom links via Moodle – Foundation Year Central.
How to find Zoom links
Step 1: Go to Moodle - Foundation Year Central
Step 2: Select 'Zoom Links for Teachers'
Step 3: Find your teacher and the Zoom link for your class in the list, Please scroll over to English/Humanities | Business | STEMS.Teachers names are in alphabetical order.
Step 4: Join the class at the time shown in your timetable.
Check your attendance
To find out your attendance (actual rate%* and projected rate%**), you can email Student Administration at student.admin@monashcollege.edu.au Please include your:
- Monash ID Number
- Full name
- Course name
*Actual Attendance Rate% is the % of classes you have come to from the beginning of the current study period until now.
Step 6 - Order your Monash student ID card
You may continue to this step only after you have successfully set up Monash account and attended first day of Orientation. If you had a Monash ID card from an earlier course, you may skip this step and use the current card until it is expired.
TIP: The first step requires you to upload some photo ID such as your passport to verify your identity. This is separate to the photo you provide for your student card.
- Log in to the Web Enrolment System
- In the Student Services section, go to Submit your photo for an ID card option then click Submit your photo.
- Scan and submit your passport photo page (page or pages with both photo and information) as proof of your identity. The photo of your passport should include your name, date of birth, country of origin, etc. View a sample of a passport photo page.
- Submit your individual photo for your student ID card. View Photograph Guidelines.
- Confirm your details, verify that your ID, name and email address is correct. For delivery method, click the Receive by mail option.
Receiving your ID card
Once your ID card is printed and ready, it will be posted to your Melbourne postal address that you updated on the Web Enrolment System. Make sure your address details are correct. We don't post ID cards outside Australia.
Help with this step
Monash Student ID card guideline
A step-by-step guide to applying your Monash Student ID card
Reasons your photo may be rejected
- You haven't provided photo ID such as a passport or driver's licence to verify your identity (first step)
- Your ID document (e.g. passport or licence) was cropped or wasn't scanned properly
- The photo submitted for your student card is too dark
- Previously, you had a Monash University or College ID card
- You selected postage to receive your card but you didn't supply a valid Australian address
Your student ID card is called an M-Pass. You can use it to:
- access your campus building
- add credit to pay for printing, copying and library fines
- borrow books and resources from the library
- access student discounts
- identify yourself on campus and at exams.
For more details, see student ID cards.
For more help:
- email student admin: student.admin@monashcollege.edu.au
- visit Monash College reception on your campus